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Privacy Policy

The International Congress of Benedictine Oblates International Team is committed to maintaining the security and privacy of our website users’ personal data. We appreciate and value how important privacy is to you and therefore we protect your information as if it were our own. This policy will explain why we need your data, how we use it and your rights over it. As part of respecting your rights to control your personal data, this privacy policy explains the information we collect from you, either directly or indirectly, and how we will use it. We will endeavour to ensure that any information you submit to us remains private and is only used for the purposes set out in this policy.

This is the only official website of the International Congresss of Benedictine Oblates. All official services are hosted in the domain obl-osb.net. This privacy policy applies to all of our services, unless noted below.

Who is responsible for your data?

The International Congress of Benedictine Oblates is overseen by the Abbot Primate of the Benedictine Confederation, Abbot Primate Gregory Polan OSB.

What information we collect and process, and why.

www.obl-osb.net.
This website collects no information about yourself.

support.obl-osb.net.
The support form requests your name, email address, and support query. No other information is requested, however, you have the ability to contribute further information. The information is only used to answer your support query and may be used to provide training to the wider ICT support team.

ion.obl-osb.net.
The International Oblate network is the primarily the booking system for the International Congress meeting. All of your basic personnel information collected is used to book places on the congress and subsequent trips. In addition to this, we also collect flight information and in some cases flight, passport, and visa information in order to satisfactorily make these bookings.

Who we share your data with.

ion.obl-osb.net.
Any information collected using our services (as described above) is only shared with:

  • The Core Team of the International Oblate Team;
  • The Registration Team of the International Oblate Team;
  • Medical Officials in the event of an emergency at the International Congress in 2021;
  • The Abbey of Sant’Anselmo in Rome, if they are providing accomodation for you.

Other services.
Your information is not shared.

How long is your data retained?

ion.obl-osb.net.
Your personnel information is removed, unless you choose otherwise, immediately after the last congress. Information specifically relating to the congress meeting is removed 48 hours after the end of the congress, for example, visa and passport information. Your personal identifier information can be updated/removed as and when you choose.

The newsletter.
Indefinately, until you choose to unsubscribe from our newsletter service.

How is your data kept secure?

All of your information is stored on secure, encrypted hard drives. It can only be accessed by specific members of the International Oblate Team. All accesses to the data are logged and subject to access control audits.

Your Personal Data Rights.

Your Personal Data which we house remains your data. The International Oblate Team operates out of the European Union and therefore we is subject to processing data under the GDPR, and therefore this informs your personal data rights. More information can be found from the Information Commissioners Office at https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

How can you rectify your data if it is not accurate.

Outside of our registration and submission systems, you can rectify any data queries by raising a support ticket at https://support.obl-osb.net

How can you gain access to your personal data?

You can gain access to your personal data by raising a support ticket at https://support.obl-osb.net

How can you request the erasure of your data from our systems?

You can request the erasure of your data from our systems by raising a support ticket at https://support.obl-osb.net

How can you make a request for the International Oblate Team to restrict processing of your data?

You can make this request by raising a support ticket at https://support.obl-osb.net

How do you object to the International Oblate Team processing your data?

You can make this objection by raising a support ticket at https://support.obl-osb.net

How can you raise a concern or complaint?

You should raise concerns or complaints directly to the International Oblate Core Management Team by emailing coreteam@obl-osb.net.

Cookies and website analytics.

Logon session cookies to track your logon are the only type of cookie that are stored.

Our web services may use Google Analytics, a web analytics service provided by Google, Inc. (“Google”). The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.  Further information about Google’s privacy policy may be obtained from http://www.google.com/privacy.html.

Changes to our Privacy Policy.

DateVersionInformation
21/7/20191Policy launched.